Product

Every tool your
event business needs.

From the first quote to the final load-out — EvntPro covers the entire lifecycle of a professional event. No duct-taped stack of tools. No missing pieces.

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01

Event management

The central spine of your business. Every event, every detail, every dollar — in one organized place.

  • Event pipelineFull status pipeline: Inquiry → Quoted → Booked → Confirmed → Completed → Cancelled, with a drag-and-drop Kanban view.
  • Calendar viewSee all events on a calendar — switch between month, week, and day views at a glance.
  • Multi-contact supportBride, groom, planner, parents — multiple contacts per event, each with defined roles.
  • Full production window trackingSetup, Load-in, Event Start, Event End, Strike, and Load-out Complete — not just a start and end time.
  • Venue managementVenue records with address autocomplete (Google Places), rooms, capacity, and the ability to add venues directly from an event.
  • NotesInternal notes (team-only), client notes, and resource notes all live on the event.
  • Event clone & templatesStart from a similar event or a saved template.
  • File attachmentsContracts, COIs, floor plans, song lists — all on the event.
  • Calendar syncTwo-way sync with Google Calendar and Outlook.
02

Work management

Everything that needs to happen between booking and load-in — tracked inside every event.

  • TasksTitle, description, status (To Do / In Progress / Done), priority (Low / Normal / High), due date, and assignee per task.
  • ChecklistsNamed checklists (e.g. "Day-of Setup") with checkable items, per-item assignees, and a live progress bar.
  • Artwork trackingTrack banners, backdrops, and signage per event — name, file URL, dimensions (L×W×H), material type, and a 7-stage status pipeline from Not Started to Completed.
03

Client portal

A branded, mobile-first experience clients actually want to open.

  • White-label brandingYour logo, your colors, custom messaging — clients think you built it yourself.
  • Secure tokenized accessClients access via a secure tokenized link — no account or password required.
  • Quote review & e-signClients review, approve, and sign quotes from any device.
  • Contract review & e-signClients review and sign contracts in the same portal, no DocuSign needed.
  • Invoice view & paymentClients see invoices and pay by card or ACH directly in the portal.
  • Portal messaging threadTwo-way messaging tied to the event — no more email back-and-forth.
  • Planning form responsesGather must-play songs, timeline preferences, pronunciations, and more via portal forms.
  • View tracking & notificationsGet notified the moment a client opens a quote or invoice — so you know exactly when to follow up.
  • Mobile-optimizedMost clients sign from their phone. The entire portal is built for mobile-first.
04

Quotes & invoices

Built for the shape of real event pricing — sectioned, itemized, and signable.

  • Sectioned quotesCustom section names — Main Room, Cocktail Hour, Ceremony, Photo Booth — structured the way events actually run.
  • Inventory-linked line itemsPull from your catalog or add custom items; each line item shows title and description.
  • Inventory images on PDFsItem images from your catalog appear on the quote and invoice PDF.
  • Save custom items to catalogAdd a custom line item and save it directly to your inventory for future quotes.
  • E-signature on every deviceClient signs and you counter-sign — legally binding, no DocuSign required.
  • One-click invoicingConvert accepted quotes to invoices instantly.
  • Deposit & payment plansScheduled payments with deposit tracking — split invoices into deposits, progress payments, and finals.
  • Expense trackingLog per-event expenses to track margins alongside revenue.
  • PDF download & email deliveryDownload quotes as PDFs or send directly via SendGrid.
  • Stripe paymentsClients pay by card or ACH directly from the portal (1% platform fee on client payments).
05

Run of show & timeline

The definitive event timeline — categorized, collaborative, and shareable.

  • Minute-by-minute timelinePrecise timing for every moment of the event.
  • Category tagsCeremony, Dinner, First Dance, Strike — visual at a glance.
  • Quick-add presetsWedding, corporate, bar mitzvah, birthday templates.
  • Shareable linksSend to venue coordinators, photographers, clients.
  • Version historySee what changed and when as the timeline evolves.
06

Inventory management

Real-time availability so you never promise gear you don't have.

  • Full catalog with categoriesOrganize gear by Sound, Lighting, DJ Gear, AV, Staging, General, or your own custom categories.
  • Item imagesUpload photos per item stored on AWS S3 — images appear on quotes, invoices, and PDFs.
  • Nested / sub-componentsSound System → Speaker ×2 + Sub ×2. Track the system and its parts independently.
  • PackagesBundle inventory items into a single priced package — e.g. "DJ + Lighting Package" — and add the package to quotes in one click.
  • 4-hour buffer blocksAutomatic setup/breakdown windows around every event prevent accidental double-booking.
  • Double-booking preventionHard blocks with manager-only override when you need to break the rules.
  • Availability calendarSee your entire gear catalog on a single calendar view.
  • Maintenance trackingFlag gear as in-repair so it can’t be quoted or assigned.
07

Music management

Purpose-built music planning features no generic CRM can match.

  • Must-play & do-not-play listsClient-submitted, organized by event moment.
  • Special dance trackingFirst dance, parent dances, processional — with timing cues.
  • Guest requestsOptional live request feature during the event.
  • Spotify & Apple Music linksClients can paste playlist URLs directly.
08

Staff & crew

Assign DJs, MCs, coordinators, lighting techs, and photographers — and keep everyone in sync.

  • Staff recordsMaintain a roster with roles, contact info, and pay rates for every crew member.
  • Role-based event assignmentsAssign lead DJ, MC, lighting tech, coordinator, assistant — each tracked per event.
  • Per-event staff managementView and manage every staff member assigned to an event from one place.
  • Availability calendarStaff mark days as available, blocked, or tentative so you never assign unavailable crew.
  • Per-role pay trackingLog pay rates and commissions by role and event for accurate margin reporting.
  • Crew notificationsAutomatic reminders 48 and 24 hours before load-in.
09

Automation & workflows

Set the system to do the follow-ups your team forgets.

  • Email triggers"Quote viewed but not signed for 3 days" → nudge email.
  • Task automationAuto-create task lists based on event type and date.
  • Payment remindersAutomatic invoice reminders before and after due dates.
  • Planning form remindersPush clients to complete required forms before the event.
10

Reports & analytics

Know your numbers — because guessing isn't a business strategy.

  • Revenue dashboardsBooked, projected, and paid — by month, quarter, and year.
  • Conversion trackingLead → quote → booked. See where deals drop off.
  • CSV exportsExport anything. Your data is yours.
11

Website widgets

Capture leads and qualify events directly from your marketing site.

  • Lead capture widgetEmbeddable contact form that creates a lead in EvntPro.
  • Availability checkerLet prospects check if you're free on their date before inquiring.
  • Quote calculatorInstant ballpark pricing with qualifying questions.

One platform. Zero missing pieces.

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